Privacy Policy

This Privacy Policy explains how AI Dictation ("we", "us", or "our") collects, uses, and protects information when you visit our website or use our voice-to-text products and services.

Scope of This Policy

This policy applies to the AI Dictation website, apps, account flows, support channels, and related services. It does not apply to third-party websites, platforms, payment processors, app stores, or integrations that may have their own privacy policies.

Information We Collect

We collect information needed to operate the service, including account details, email address, purchase status, subscription details, support messages, device and app diagnostics, and website or product usage events such as page visits, feature activation, subscription state, and error reports.

Payment details are processed by third-party payment providers. We receive purchase records, subscription status, and limited billing metadata needed to validate access, provide support, process refunds, and maintain accounting records.

Audio and Transcription Data

AI Dictation uses microphone access only when you choose to dictate, record, or transcribe. Audio and transcript data are used to provide the voice-to-text or text cleanup feature you request.

Where local or offline processing is supported, transcription can happen on your device. Some features may require cloud processing or third-party infrastructure for speech recognition, AI text processing, authentication, analytics, payments, storage, or error monitoring.

Data Processing Guarantees

We do not sell your audio recordings, transcripts, or personal information.
We do not use your audio or transcript content to train our own AI models.
We limit access to audio and transcript data to what is needed to provide the requested feature.
Authentication may be required for API calls, subscriptions, abuse prevention, and access control.
Any material change to these core processing commitments will be communicated before it takes effect.

How We Use Information

Provide dictation, transcription, formatting, account, subscription, and support features.
Validate purchases, manage refunds, and confirm subscription access.
Maintain reliability, troubleshoot errors, prevent fraud or abuse, and secure the service.
Send service messages about your account, purchases, support requests, or important product changes.
Improve website performance, product quality, onboarding, and documentation.
Comply with legal, tax, security, and platform requirements.

Cookies and Similar Technologies

Our website may use cookies, local storage, analytics pixels, or similar technologies to keep the site functional, understand aggregate usage, measure marketing performance, and improve reliability. You can control cookies through your browser settings, though some site features may not work correctly if they are disabled.

Sharing

We share information with service providers that help us run AI Dictation, including hosting, authentication, payments, analytics, email, customer support, crash reporting, and AI processing providers. We may also disclose information when required by law, to protect users or the service, or as part of a business transfer such as a merger, acquisition, or asset sale.

Retention

We keep information only as long as needed for the purposes described in this policy, including account operation, security, support, compliance, accounting, and dispute resolution. Retention periods vary based on the type of information, feature used, legal obligations, and user settings.

Data Security

We use reasonable technical and organizational safeguards designed to protect information, including access controls and secure transport where appropriate. No method of transmission or storage can be guaranteed to be completely secure, but we work to reduce unnecessary access and exposure.

Your Rights and Choices

You can deny microphone access, though dictation and recording features will not work without it.
You can choose local or offline processing where supported.
You can contact us to request access, correction, deletion, restriction, objection, or export of personal information.
You can manage your subscription through the platform, app store, or payment provider used for purchase.
You can unsubscribe from non-essential emails using the unsubscribe link where provided.

International Privacy Laws

Depending on where you live, privacy laws such as the GDPR, UK GDPR, CCPA/CPRA, or similar regulations may give you additional rights. We will respond to valid requests as required by applicable law and may need to verify your identity before fulfilling a request.

Children

AI Dictation is not directed to children under 13. If you believe a child has provided personal information to us, contact us so we can review and delete it where required.

Changes to This Policy

We may update this policy from time to time. Changes are effective when posted on this page unless a different date is stated. If changes are material, we will provide additional notice where appropriate.

Contact

For privacy questions or requests, email .

Regulatory Authority

If you believe your privacy rights have been violated and we have not adequately addressed your concern, you may lodge a complaint with the data protection authority or supervisory authority in your jurisdiction.